The 25-Minute Meeting Blog
Why do we meet? Giving or Getting information Part 1 of 3 part series
In previous blogs I’ve discussed whether we should meet or not. If we have decided we need to bring people together for a physical or virtual meeting, we still need to establish the purpose for the meeting.
When it comes to giving information, there are other more productive ways to share information.
- Slide deck with a voice recording of yourself delivering the presentation
- Paper with the important points highlighted.
- Instant messaging apps to broadcast short messages.
When there are clear reasons for bringing people together, make sure you keep the message succinct. I’m a fan of the rule of threes. Three key points, messages or takeaways.
For getting information, we can also avoid having to bring people into a room.
- one on one phone calls
- free tools like Survey Monkey to collect and collate data and responses
- emailing questions.
If you still want to bring people together, to gather information from them, it’s important you have a process and assign a facilitator.