It Works: Stories From The Book

Never set a meeting without a goal

A friend recently told me about a meeting he once attended that had a subject of ‘goal setting’ in the email invite. There was no other information provided.

When everyone arrived in the room, no-one really knew what was expected of them, or what the outcome of the meeting was supposed to be. Zero preparation had been done, so another meeting had to be scheduled because all they did in this one was discuss what the purpose of the meeting was.

They realised that goal setting was not the purpose. It was alignment. The project had a number of deliverables and agreement was needed to determine responsibilities and time frames.

They agreed that was their purpose, so by the next meeting, people came prepared to share their high-level plans and projected time frames, and the only issue that came up for debate was when interdependent time frames clashed. And, you guessed it: the second meeting only took 25 minutes.

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It Works!

Sandra’s days are full of back-to-back meetings that she needs to attend. Most of her meetings have a set agenda that is emailed out the day before to the team members. She classifies these as formal... More
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